Executive Assistant to the President
Distinct
Administration
Greencastle, IN, USA
Posted 6+ months ago
About Us
Vincent Aguirre began Distinct in 2013 as basic IT support for his local community, and it was then that Vincent found a passion for working with small businesses. As his passion grew, Distinct evolved into a thriving marketing agency that prioritizes supporting small businesses, both locally in his home community of Greencastle, IN and internationally in places like Chicago, IL, Orlando, FL, Los Angeles, CA and Japan. Distinct has honed its mission to focus on ensuring businesses have the means to take control of their marketing, find time savings, and gain a clear return on investment via their partnership with Distinct. At Distinct, we’re about flexibility. Our service model can supplement existing marketing teams or externally manage all your marketing. We believe it is our responsibility to support small businesses in the competitive battle against corporations. We provide cutting-edge strategy and support to create and execute your digital marketing strategy.
Job Description
The Executive Assistant will support our President. The ideal candidate is an experienced, self-motivated, proactive, and detail-oriented professional who can multitask and enjoy a variety of responsibilities. This role requires both traditional administrative support functions and unique responsibilities such as project coordination, light video editing, graphic design, and social media management in an entrepreneurial and retail technology environment.
The position is a structured hybrid schedule of approximately 25 hours per week.
The Executive Assistant is a vital link in the organization, providing support to the President/ in a one-on-one working relationship. This role involves high-level administrative tasks, project coordination, and participation in special assignments. The Executive Assistant will also manage the President's schedule, coordinate meetings, and be responsible for internal and external communication and, on occasion, may be the face of the company.
- Demonstrate leadership to maintain credibility, trust, and support within the company.
- Manage, create, and distribute internal and external communications.
- Facilitate smooth internal communication, acting as a bridge between the President's office and internal departments.
- Prepare agendas, reports, presentations, and other necessary documentation for meetings.
- Coordinate the President's daily scheduling, travel arrangements, and meeting logistics.
- Assist in coordinating and managing projects led by the President, ensuring deadlines and milestones are met.
- Manage and curate the company's social media presence under the guidance of the President
- Light video editing and graphic design tasks for presentations and social media posts.
- Maintain discretion and confidentiality in relationships with all board members.
- Other duties as assigned.
Requirements
- Bachelor's degree or equivalent experience in Business Administration or a related field.
- Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management.
- Advanced Microsoft Office skills, with an ability to learn task related and firm-specific programs and software.
- A team mindset with a proficiency for collaboration, accepting and utilizing delegation of duties.
- Strong organizational, project management, attention to detail, and problem-solving skills